Overview

One new funding source is being added and two funding sources are being retired.

For the retired funding sources, ClientTrack has taken a new approach to ensure retired funding sources remain for historical purposes. When a funding source is retired, it will be retitled with (RETIRED) at the end of the component. Additionally, that funding source will be available to see for existing funding source records, but it will not be available for selection moving forward. Please see images below for what these funding sources will look like. 

Updates Made in ClientTrack

New: HUD: CoC - CoC Builds

Retired: HUD: HOPWA-CV

Retired: HUD: ESG-CV

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

The FY2026 Data Dictionary clarifies that Date of Engagement is also necessary for Street Outreach projects funded by HUD: CoC - YHDP to collect. 

Applicable Funding Sources & Project Types for the Date of Engagement element:

Updates Made in ClientTrack

There was no change necessary to the existing enrollment form (FormID 5063), as it already makes Date of Engagement visible and required for all Street Outreach projects. Please see an example of our testing below.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

HUD has announced the retiring of the Gender and Sexual Orientation from the Data Dictionary. Communities may continue to collect this information at a local level, but all HMIS forms will have the required elements made visible and available, but not required. 

Updates Made in ClientTrack

3.06 / Gender - Historical data will remain available for end users to review and access. The HMIS Intake form (FormID 5046) will be updated to make Gender available but not required. Other impacted forms include the Family Members form (FormID 5088), HMIS family Enrollment sub-form (FormID 5063), and the Add Family Member form (FormID 4622).

FormID 5330 / Basic Client Information

FormID 5088 / Family Members

R3 / Sexual Orientation - Historical data will remain available for end users to review and access. The RHY Entry Assessment form (FormID 5050) has been updated to make Sexual Orientation available, but not required.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

HUD has introduced a new element, 4.21 / Sex. This new element will be collected for all clients at record creation for the funding sources outlined below. HUD has also been very clear in their direction that this element is distinctly different from the retired Gender element and no mapping will be done as part of the Data Standards Update. The allowable response options for this element are:

• 0 / Female
• 1 / Male
• 8 / Client doesn't know
• 9 / Client prefers not to answer
• 99 / Data not collected

Applicable Funding Sources & Project Types for the Sex data element:

Updates Made in ClientTrack

Because this new element is required based on program and funding source combination, it will need to be available for collection in multiple locations. The new element, Sex, will be added to the Client Intake (FormID 5046), HMIS Family Member form (FormID 5088), HMIS Family Enrollment sub-form (FormID 5063) and Add Family Member form (FormID 4622). The element will be stored in a new column of the cmClient table called SexAtBirth. A new drop-down list will be created to allow end users to select from one of the 5 defined list options.

Users will see the Sex data element as visible and available on the Client Intake form and HMIS Family Member forms, but not required. This element won't be required on these forms because there is no direct tie to a program and funding source to make the element required.

Users will see the Sex data element as visible and conditionally required on the HMIS Family Enrollment sub-form (FormID 5063). At this step of the HMIS Intake, the user will have selected the Program to enroll the client and family into, so that project type and funding source will be used to determine if the element if just visible and available, or required. 

Please Note: Screenshots will be added when the updates in ClientTrack have been tested and completed.

FormID 5088 / Family Members

FormID 5333 / HUD Program Enrollment & FormID 5331 / Family Enrollment sub-form

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

A new service type, 10 / Healthcare Navigation, has been added to the allowable SSVF Type of Service.

Updates Made in ClientTrack

The new service type, Healthcare Navigation, has been added to the report mappings drop-down list (ListID 3070) on the baseline Service Setup (FormID 1188). Users will be able to map any service to Healthcare Navigation to begin collecting the relevant information. 

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

HUD has added an additional date field, Information Date, to be collected when collecting services mapped to SSVF Financial Assistance. 

Updates Made in ClientTrack

A new table that joins to the Services table is being created to capture the Information Date when the service selected is mapped to an SSVF Financial Assistance service type. This field will be present on the baseline services forms, FormID 4338 - Quick Service, FormID 4337 - Services, FormID 4339 - Quick Services for Multiple Clients.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

A new element, Mental Health Consultation, has been added for VA funded projects to be collected at start for heads of households and veterans. This element offers four response options to the primary question of Mental Health Consultation Status. The four allowable response options are:

• 1 / Mental health consultation completed
• 2 / Mental health consultation being coordinated/arranged with VA provider
• 3 / Mental health consultation being coordinated/arranged with other provider
• 4 / Offer declined

Updates Made in ClientTrack

Additional details will be added soon.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

HUD updated the allowable response options for this element to include 8/Client doesn't know, 9/Client prefers not to answer, and 99/Data not collected.

Updates Made in ClientTrack

The update has been made to change the drop-down list to ListID 2040. Changes can be viewed on FormID 3756 / Critical Issues which is a sub-form of the RHY Entry Assessment form.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

The Data Quality Report has two changes made for the FY2026 version. The row for Gender in DQ2 - Personally Identifiable Information (PII) has been retired to align with the retiring of the Gender data element in the Data Dictionary. Additionally, DQ7 - Inactive Records: Street Outreach and Emergency Shelter has update which project types should be considered for each row.

• Remove project type 1 from active/inactive in row 2
• Add project type 6 if PATH-funded to active/inactive in row 2

Updates Made in ClientTrack

The row for Gender will be removed from the viewer and drill-down values in the HUD DQR in ClientTrack. Additionally, the logic for DQ7 will be updated to align with the Reporting Glossary specifications for which project types to consider in each row.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

The CoC APR & ESG CAPER has a few changes made for the FY2026 version changes. First, to align with the Data Quality Report updates, the row for Gender in DQ2/Q6a - Personally Identifiable Information (PII) has been retired to align with the retiring of the Gender data element in the Data Dictionary. Additionally, DQ7/Q6f - Inactive Records: Street Outreach and Emergency Shelter has update which project types should be considered for each row.

• Remove project type 1 from active/inactive in row 2
• Add project type 6 if PATH-funded to active/inactive in row 2

The following questions, referencing Gender, have been retired:

• Q10a
• Q10d
• Q24c
• Q25c
• Q26c
• Q27c

A new question, Q24e, has been added to the APR/CAPER. The universe for this new question is - Active clients in the report range, across all project types.

Updates Made in ClientTrack

The retired questions will be removed and the new question will be added to the APR/CAPER CSV Export, APR/CAPER Viewer, APR/CAPER Drill-Downs, and Detail/Validation files. 

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview

The Coordinated Entry APR (CE APR) has a few changes made for the FY2026 version changes. First, to align with the Data Quality Report updates, the row for Gender in DQ2/Q6a - Personally Identifiable Information (PII) has been retired to align with the retiring of the Gender data element in the Data Dictionary. 

Updates Made in ClientTrack

The updated questions will be updated in the CE APR CSV Export, CE APR Viewer, CE APR Drill-Downs, and Detail/Validation files. 

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.

Overview & Updates Made in ClientTrack

Updated Q26a to remove Gender related questions and add a new sub-question, Q26l, to capture the Sex related information. These updates will be made in the Formatted Report, the PATH Annual CSV Export, the Drill-Downs, and Detail/Validation files.

These updates have not yet been deployed to customer environments. Screenshots are included to orient end users to where the updates will be seen upon deployment.